A 4-H Charter indicates the 4-H Club or Group is organized in accordance with the objectives of the 4-H program. The University of Wisconsin-Madison, Division of Extension grants 4-H Charters which formally authorizes the 4-H Club or Group to use the 4-H Name and Emblem for educational purposes in accordance with laws and regulations established by Congress and the U.S. Department of Agriculture.

To be authorized to use the 4‑H Name and Emblem, all 4‑H Clubs and Groups must complete:

1. Wisconsin 4-H Charter Application – Online submission – due November 1st
   • Completed online using the WI 4-H Annual Charter Link
   • A printable Charter worksheet is available as a resource you can use with your club or group before completing the online application.
2. Annual Financial Report (AFR) due September 1st to the UW-Extension office. Please call the office at 262-284-8288 when you plan to drop off your paperwork.
   • The following 6 items are required for AFR. 
     • Wisconsin 4-H Clubs & Groups Annual Financial Report
     • Wisconsin 4-H Clubs & Groups Audit Checklist
     • A copy of the checkbook and/or savings registry covering July 1 – June 30
     • A copy of the bank statement ending June 30 or July 1 for each account. Any differences between the bank statement(s) and the ending balance reported must be reconciled and the reconciliation must be uploaded with the Annual Financial Report.
     • A current inventory of land, buildings, property, or project equipment with individual values of $2,000 or greater.
     • Monthly Treasurer’s Reports for 4-H Clubs or Groups with annual income greater or equal to $20,000.

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Resources

4-H Charter Volunteer Resource Webpage

SMART Goals Resource Guide– Resource for selecting and completing annual SMART Goals

The IRS GEN Determination Letter outlines the accountability, responsibilities, and reporting requirements to maintain the Group Exemption Number.

How to Save a Fillable PDF Form